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Zendesk integration: creating tickets in chat window

by Krzysztof Kraus

Integrate LiveChat with Zendesk and gain the possibility to create new Zendesk tickets, without leaving your LiveChat application. But that’s not all! With our Zendesk integration you can:

  • Create new tickets right during a chat with your customer;
  • Create new tickets from chats that were already archived;
  • Preview the history of previous tickets opened for your customer;
  • Automatically forward all offline messages as tickets to Zendesk.

So, let’s see how to integrate your LiveChat with Zendesk and how to use the integration itself!

Zendesk LiveChat: Installation

  1. Click here to access your LiveChat’s Marketplace. To proceed, go to the Apps section.
Zendesk LiveChat: Go to the Apps section in Marketplace
  1. On the list of available apps, look for Zendesk and click on Install button to proceed.
Zendesk LiveChat: Install Zendesk app to proceed
  1. After successful installation, go to the Archives section of your LiveChat. There you will see a new Zendesk icon, available at the top right section of your App. Click on it to proceed with Zendesk configuration.
Zendesk LiveChat: Click on a Zendesk icon to continue the configuration
  1. Now, click on Connect to link your Zendesk account with LiveChat.
Zendesk LiveChat: Click on Connect to link Zendesk with LiveChat
  1. You will be prompted with the Zendesk authorization screen. First, provide your Zendesk domain and click on Authorize Zendesk.
Zendesk LiveChat: Provide your Zendesk Domain and click on Authorize Zendesk button
  1. Now that your domain is successfully authorized, all that is left is to provide your Zendesk credentials and click on Sign in button.
Zendesk LiveChat: Provide your Zendesk credentials and click on Sign In

Done! Your Zendesk account is now successfully linked with LiveChat, and you can start using the integration right away! To see what exciting features our Zendesk integration has to offer, check out the chapter below.

Creating a ticket

Zendesk integration allows you to create two types of tickets: simple and advanced.

While creating a simple ticket, LiveChat will automatically forward your customer’s name, email address and chat transcript to your Zendesk account. Here’s the example of how the simple ticket will look like in your Zendesk dashboard:

Zendesk LiveChat: Simple ticket overview

Advanced tickets give you the option to:

  • specify the subject of a ticket;
  • edit the content of a ticket;
  • choose a Zendesk group and person within a group to which ticket will be assigned;
  • decide what type and priority will your ticket have.

Here’s how an advanced ticket will look like in your Zendesk dashboard:

Zendesk LiveChat: Advanced ticket overview

You can create both simple and advanced tickets from your ongoing chats and from archived conversations. So, now that you know the difference, let’s learn how to create both simple and advanced tickets with the use of Zendesk integration!

Create a simple ticket

  1. To create a simple ticket from an ongoing chat, go to the Chats section and choose one of your ongoing conversations.
Zendesk LiveChat: choose a conversation from the list of ongoing conversations
  1. Now, open the Zendesk app by clicking on the Zendesk icon, available at the top right section of your LiveChat.
Zendesk LiveChat: Open Zendesk app
  1. If the customer’s email address left in your pre-chat survey was used to create a Zendesk ticket before, LiveChat will automatically display this customer’s profile. In that case, clicking on Create a ticket button will automatically create a simple ticket in your Zendesk.
Zendesk LiveChat: Customer's profile overview

Seeing the Oops! We were not able to find this user in Zendesk message? Don’t worry! It means that your customers has either not left his email in the pre-chat or you have not used it to create a ticket in Zendesk before. In that case, just click on the Create a ticket button…

Zendesk LiveChat: Create a ticket for a first-time visitor

…and provide your customer’s name and email. To finalize, once again click on the Create a ticket.

Zendesk LiveChat: send a simple ticket for new customer to Zendesk

And that’s it! Now let’s see how to create an advanced ticket for your customer.

Note that you can also create a ticket from the already archived conversation, just like on the screenshot below:
Zendesk LiveChat: create a ticket from archives

Create an advanced ticket

  1. To create an advanced ticket from an ongoing chat, go to the Chats section and choose one of your ongoing conversations.
Zendesk LiveChat: choose a conversation from the list of ongoing conversations
  1. Now, open the Zendesk app by clicking on the Zendesk icon, available at the top right section of your LiveChat.
Zendesk LiveChat: Open Zendesk app
  1. Here the flow is similar as when creating a simple ticket: LiveChat will automatically display your customer’s profile, if he has left his email address used in your Zendesk before. If that’s the case, click on the Edit.
Zendesk LiveChat: click on the Edit button in Customer's profile

If you’re once again seeing the Oops! We were not able to find this user in Zendesk message, don’t worry! You can still create your advanced ticket. To do that, just click on the Create a ticket button…

Zendesk LiveChat: Create an advanced ticket for a first-time visitor

…and provide your customer’s name and email. To proceed with creating an advanced ticket, click on the Edit button.

Zendesk LiveChat: click on Edit while creating a ticket for your new customer
  1. Now you can provide your own ticket subject and edit it’s content.
Zendesk LiveChat: provide your ticket subject and edit it's content
  1. You can also assign a ticket to specific group in your Zendesk account.
Zendesk LiveChat: assign a ticket to specific group
  1. As a final option, Zendesk integration allows you to choose the type and priority of a ticket.
Zendesk LiveChat: choose type and priority of a ticket
  1. Now that your advanced ticket is ready, click on the Create a ticket button.
Zendesk LiveChat: create an advanced ticket

Done! Your ticket should be now visible in your Zendesk dashboard where your team will be able to take care of it from now on.

Note that you can also create a ticket from the already archived conversation, just like on the screenshot below:
Zendesk LiveChat: create an advanced ticket from archives

Ticket history

Note that this option is available only when your customer left his email address associated with previous Zendesk tickets in the pre-chat survey.
  1. To view a history of your customer’s previous tickets, simply go to the Chats section and choose one of your ongoing conversations.
Zendesk LiveChat: choose a conversation from the list of ongoing conversations
  1. Now, open the Zendesk app by clicking on the Zendesk icon, available at the top right section of your LiveChat.
Zendesk LiveChat: Open Zendesk app
  1. After detecting your customer’s email, LiveChat will automatically load the last five tickets associated with the provided address and display them below your customer’s profile. Also, you can preview the content of a ticket by hoovering your mouse over it.
Zendesk LiveChat: hoover your mouse over ticket to preview it's content

Oh, and one more thing: you can preview the history of your customer’s tickets from the Archives section as well!

Zendesk LiveChat: preview tickets from Archives section

Forwarding offline messages to Zendesk

Here’s an easy one: once you’ll integrate LiveChat with Zendesk, we will automatically forward all offline messages to your Zendesk. No need for any additional configuration!

And now you know how to use your brand new integration and what features does it offer! Hopefully, you have found this article helpful but if you have any additional questions, feel free to start a chat with us – we are available 24/7/365!

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